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ABC Software Development Company provides various short and long term projects for small and medium level companies. The existing system is inefficient causing lots of delays and errors. The IS coordinator needs to store data related to the employee, project and client details and also provide updated information about the above details to manager. Searching records and getting the status of the project is difficult. Therefore the management has decided to develop a system to replace the existing manual system and ease workload of coordinator. ABC Software Development Company is implementing a proper management system which is an application that enables users to create and store employee, project and client details and is helpful to maintain data related for better performance and enhance customer satisfaction. The application is actually developed using Java which can be programmed according to object oriented way using NetBeans IDE. Java being a platform independent language is used to create applications that can be used on a single user machine or distributed network. It is easy to comprehend, user friendly and fast in performing many operations.
No management system is perfect. To model and implement the project management system, we were required to assemble vital information with professionals in the field.
Existing system is dependent on manual capacity of managing data and updating it. The company requires to run a different training program for the staff. Management require to motivate users to give correct data on personal and project level. Error creates inconsistency in data lacking security. Chances of duplication in data increases and reduces in sharing information and customer service. The system is time consuming and costly. The coordinator used to manually do all the work which creates difficulties for the organization to prepare reports on projects. It effect managers also as they have to keep track on projects which are working in different teams and take immediate action to complete the projects within predetermined time. Manual system was not able to provide current status of the projects and could not clarify between the important one and less important one. The system had difficulty updating project status, to check the availability of employees on a regular basis, to check the status of each project, whether in progress or completed.
Web based Java technology is used to systematize the above problem and a 3 tier architecture layer in JSP file using Java technology with database in MySQL is implemented for the problem. The new system requires to store data of organization at one location making data handling of projects & employees free and firm and provide efficient searching. Objectives of the new system are to reduce and make time and cost effective by making it easy to modify or update database keeping it safer. A database of the registered users will be created allowing users to search details when necessary. The users are given privilege to do some actions like updating, creating records. This makes the database provide more elasticity to the users. The system is created with proper authorization and verification. Without proper login, no user is allowed to access it. Apart from this, it will be a combination of efficiency, bug restricted with user friendly interface with appropriate message.
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