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Design and Implementation of Rural Integrated Secondary School Portal System Management

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Portal management systems for secondary schools has not been a common tendency in today’s learning curriculum system. With advancements in technology, everything has become easier due to fastening internet speed which is available at any place any time you are I need of it. This project proposal paper presents the design and implementation of a portal system for Rural Integrated SecondarySchool which is located in the less-developed area. The system represents the typical education system as a computerized system in a way to allow Students, Parents, Teachers and the School Director to communicate with each other in a fast and direct way. The system has a system administrator with some administrative privileges that can add/remove users and assign the account type with privileges. The developed system has mobile-based software which allows the user a large amount of freedom to access the system and make it accessible users according to the username and password. The WAMP Server and MySQL Server have been used to build the system. The system can be used by Students, Parents, Teachers and the School Director. The system aims to provide extensive functions for the administration of the school and the management of student data. The difference between the developed system and others has no accounts of their students to access the system.

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I would like to take this opportunity to thank almighty GOD for giving me life and good health, express my gratitude to all those have helped and supported me during the study of my Degree Course program bachelor of Business Information Technology. First of all, I would like to express my deepest gratitude to my supervisor MR ELI KANGARU for his generous guidance and patience to me during the period of my project proposal writing. His inspiring advice is extremely essential and valuable in my project proposal writing. I feel very lucky and deeply appreciate him for giving me the opportunity of being his student.

I would like also to show my sincere gratitude to all my lecturers as well as Faculty members in the Department of InformationTechnology and Computer Science for being my friends, my supporters during the time I was studying. I am much grateful to my dear friends for their support not only for my study in the school but also in my daily life. And most importantly my special thanks goes to my parents who are there for me with countless warming loving and care, who have been giving me the greatest support and encouragement so that I can keep concentrating on my-4-year study period.

A School is an institution designed to provide learning spaces and learning environments for the teaching of the students or pupils under the direction of teachers. Rural Integrated Secondary School is made up of various Stakeholders. It is made up of Parents, Students, Teachers, Administrators, Director and the surrounding Society. Rural IntegratedSecondary School is located in a dry environment in Mbeere-South Sub-County, Embu County along main Embu-Mbeere Highway. Rural Integrated Secondary School does not have a Management System Portal and so it is impossible to acquire general information at a distanced area, only can acquire the required information at School. Rural Integrated Secondary School has got many different tasks carried out within the School, namely: Registration for the term by students, Acquirement of the fee balances by students and parents, Countdown of term dates, Annual General Meetings, Board of Management Meetings, AcademicClinic Meetings, Acquirement of Assignments for students, Acquirements of students examination results, Job and Tenders vacancies announcements,Acquirements of term opening, mid-term and closing dates and examination dates for openers, mid-term and closing of the term.

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Rural Integrated Secondary School is tasked with the responsibility of providing effective educational services for the Students. Recently it relied on face-face and written-based -records which are time-consuming and not confidential. This system is characterized by a growing need for efficient maintenance to ensure stakeholders records and other data are secure to avoid losses. In order to acquire some information from RuralIntegrated Secondary School, the School Members have to visit the school e.g.the School Director or the School Accountant if the matter is concerning about the financial matters. This leads to wastage of time to and from and also wastage of financial resources in terms of transport expenses. The students may forget the end term results in case he/she has not met the targeted goals, the meetings may be postponed and the parents and other School Members may fail to know, the tender may be posted and the tenders may fail to know, thus the school Management needs a reliable information system.

Today, websites are the best way to publicize and disseminate information to the utmost number of individual in the world. The internet is a technology for organizations providing means to communicate with the public. It also has the only one characteristic without geographical boundary or time limit, everyone interacts through one-to-many networks meeting matches to do business and provide or request services they want.

Web browsers such as Firefox and Internet Explorer are the means to deliver information on a webpage, the basic foundation of a website which has the basic structure (architecture) written in web program. Nowadays information age, the majorities of organizations have a website with their policy and their artifact and service information. It is perhaps the main economic and the most suitable way to disseminate information and data all over the world. Due to advancing strides and rapid changes, computer trends had surfaced. It becomes a vital fixture in school in which the mental capabilities of students are being tested and their creative skills are developed using their modern technology which includes the creation of web application.

Over the years the term ‘web design and development’has become a catchall for the process that encompasses a number of different disciplines, from user experience design, to document mark up, to serious programming. There is a major difference between ‘web design’ and just designing a nice website and web development. A website essentially has two sides to it. The design side that creates the look and feel of the site based on what you, the site owner would like to communicate with your clients. The other side is on functionality and what it is website design. Designing of a website plays an important role. A well-designed website can attract huge visitors and helps you to beat your competitors. Web design is the skill of creating presentations of content(usually hypertext or hypermedia) that is delivered to end user through theWord Wide Web, by way of a Web browser or other Web-enabled software.

Web development is developing the business identity on the web. It is creating a synergetic effect between both facets of your business online and offline. It is using the successful combination of graphic design, copywriting, programming, usability, human-computer interaction and online marketing skills to develop and execute a successful project on the web. A successful web development company will find the balance and make it all work. To ensure that the developer website has been in line with the requirements of the users, I gathered valuable inputs from the SchoolManagement through in-depth interviews which I analyzed for web development. I will also ask the School Management to use the system and to provide feedback to me after using it. The results as well as the observations from their first use of the prototype, I will use them to implement further enhancements to the website. With all the aspirations and hopes, I have decided to design and develop the Rural Integrated Secondary School website that could help the school to advertise its curricular services.

? Slow-The existing system basically manual making it difficult to retrieve back information about the school when required. For example, the student may want to see their marks of materials, school schedule or homework. In this situation, the student should be capable of getting the required information about the school at any time, any place when required.

? Storage-The manual work done during the writing of student’s term academic performance report forms by class teachers, writing student’s homework and other written records leads to a lot of paperwork which tends to be too bulky to store. This means that there will be a need for an extra bigger vacant room to store them which is a wastage of school resources. With use ofRural Integrated Secondary School Portal system, all this paperwork will be reduced thus leading to a reduction of wastage of school resources.

? Timeconsuming-The school management is not able to get the required school information at the time when in need of it without visiting the school face-face because the school does not have a portal system hence they waste a lot of time. Now with this Rural Integrated Secondary School Portal system the school management can access any required information at any time and any place when in need of it.

? There is a direct relationship between the proposed Rural Integrated Secondary SchoolWeb Portal Management System and the School Academic activities.

? There is a direct relationship between the proposed Rural Integrated Secondary SchoolWeb Portal Management System and the School Management Staff.

On successful implementation of this Secondary School Portal system, all its objectives for which it was undertaken should be met. The Rural Integrated Secondary SchoolPortal System can also be used by other Secondary Schools to enhance management of the School day-to-day activities.

The scope of this document is to outline all procedures, techniques, and tools to be used for design and Development of Rural Integrated Secondary School Portal ManagementSystem. This project is meant to come up with Rural Integrated Secondary SchoolSystem Management Portal. The scope of this project is to cover the Design and implementation of Rural Integrated Secondary School System Management Portal. In this project, the main activities of Rural Integrated Secondary School will be performed by the System Portal, but maximum care has been taken to make the postal system well organized and more user-friendly.

The Rural Integrated Secondary School Portal has brought many unique benefits to the marketing of education in the rural areas including a reduction in costs in distributing information to a global audience. The internet is a collection of various services and resources. It connects millions of computers together globally, forming a network in which any computer can communicate with any other as long as they are both connected to the internet. Research focuses to concentrate on many distributed object-component technologies and web frameworks for web-based applications especially in e-commerce, e-business and the other similar areas within web-based enterprises.

Web services are applications provided by service servers. The use of web services implies the use of simple protocols that are easy to implement in comparison with other methods. The database-driven application with PHP programming language and MySQL database management are appropriate tools for developing web-based teaching support system. The web-based teaching support system successfully implemented features of security, user-friendliness, interoperability, reliability, and scalability as evaluated by school staff members and students. Web operation goal is to improve the satisfaction of site visitors to make the trust and identity website they can obtain on a website.

During recent years navigation using web pages have gained a considerable importance not only among the academia but also amongst students, parents, industries, and businesses, but the pioneers of the web were researchers and university lectures. Today, the web is not only an information resource but also it is becoming an automated tool in various applications. Dueto the increasing popularity of the web, one can be very cautious in designing the website. Poor and careless web design leads to hardship for public utility and not serve the purpose. Semantic web creates an artificial intelligence application which will make web content meaningful to computers, thereby unleashing a revolution of new abilities and it intends to support machine-processing capabilities that will automate web application and services.

Bhatia and Singh (2012) found that one of the foremost causes of using design patterns is essentially parallel to those for using any object-oriented techniques. Design patterns prop up reuse, without constraining implementations to a specific platform or language and promote efficient use of design time. Alexander (2004) found that if universities want to successfully market their courses online, their websites must be designed to meet the needs of prospective students. The project study of Robles aimed to create an online learning facility for Saint Bridget College. The design of asynchronous environment was used as a tool to create interactive content for use in their courses. The proponent used web programming tools such as PHP general scripting language Macromedia Dreamweaver.

Casuga (2012) covered the development of web-based clearance system which is deemed to improve the process of securing clearance particularly in the redundant procedural functions of submitting semestralrequirements, queuing at each office at every end of the semester and inquiries of the submitted and not yet submitted requirements. The study conducted byRaquedan (2007) were several schools and universities with best IT programs as determined by the Philippine Commission of Higher Education were reviewed using heuristic evaluation method with the guidelines based on the latest edition of the research-based web design an0d usability guidelines. Design and development of Rural Integrated Secondary School Website are somehow related to the study conducted by Baesa (2011) which aimed to develop and evaluate a web portal for the Department of Education Division of Batangas (2011). This web portal facilitated the dissemination of information to improve the process of interaction among Division office and the field offices.

Johnson, Visser, and Weideman (2011) agreed that too much text is ‘bad writing’ and is something that frequently occurs on websites. Nielson and Loranger (2010) interpreted content from a slightly different perspective and estimates that visitors often view a webpage for 45-60 seconds. The same authors estimate that a visitor could read a maximum of 200 words during that period of time. This indicates that the amount of text placed on a webpage is only important and considered from a visitor’s perspective and not from a search engine’s perspective. The content of university websites often fails to deliver necessary information. The main reason for that is that the content does not appear to be written for its target audience. The issue at the heart of web accessibility is that many sites are not designed with equal access in mind. In other words, lack of web accessibility is more a result of faulty design rather inadequate technologies.

Brown et al (2010), suggested that to achieve the accessibility, website need to be equitable use, flexibility, simple and intuitive use, perceptible information, sensory abilities, tolerance for error and low physical effort. The current web architecture often faces performance and reliability problems. Scalability, latency, bandwidth and disconnected operations are some of the important issues that should be considered when attempting to adjust for growth in web usage. In terms of functionality, one of the most important characteristics of a software application is its ability to share data, information and processing services. Despite the growing comfort and familiarity with the web both as a medium to which to publish to as well as a conduit for and as a tool for the management of information maintained in other environments, there is still a tendency to confuse one function with the other. In order to achieve high performance as well as interoperability, it is proposed that using the highbred architecture of web services (as non-proprietary and platform-independent technology) can solve the mentioned issue.

Once a software product has been purchased for use within an office or home environment, the product must sustain its usefulness, over and above its actual purpose by means of usability. Johnson (2008)associates the development of civilized societies with website usability and usefulness in mind as a primary objective. Web usability attributes focus primarily on what makes the website visitor respond.

The Rural Integrated Secondary School portal will be beneficially designed and developed for the School Management using PHP, Cascading Style Sheet (CSS) and MySQL. The portal will obtain a very high assessment rating in terms of content and usability while high assessment rating will be achieved in terms of efficiency and functionality. The SchoolManagement Staff will have significantly higher assessment towards the rural integrated Secondary School Portal in terms of content and functionality. The proposed enhancement is focused on adding more substantial and informative content; accessing the faster website; providing more buttons and links and managing easily the student portal.

It is recommended that the Rural IntegratedSecondary School website will be maintained by the Administrator from Management Information System (MIS) Department and updated regularly and the content will be updated regularly with the latest news and announcements regarding academic and other events. In order to achieve the maximum efficiency of the website, the Webmaster will opt to optimize images with appropriate filesize and refrain from using too many flash files. Teachers will encourage the students to utilize the Portal for Educational purposes and intellectual discussions of School activities. The proposed enhancement will be implemented to improve the way that the Administration disseminates information and services to the School Management.

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Design and implementation of rural integrated secondary school portal system management. (2018, May 24). GradesFixer. Retrieved April 19, 2021, from
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