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Main Factors in Picking the Suitable Place for the Event

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Purpose Productions Company is organizing a music concert to raise charity for National Autistic Society. This charity provides financial, medical, educational and mental support to autistic people and their family. They are working restlessly to create a positive impact in the society from the autistic perspective. They set an example as pioneer by establishing first-ever special school for autistic people. They have done numerous test and research on autism for the betterment of autistic people’s life. They offer counseling service for autistic people and their family to understand about their lives. They conduct campaigns to raise public awareness regarding autism. Music event can bring the most crowds as everyone loves music more or less.

To organize a public music event to fund raise concert would be most appropriate option. It is not the easiest to organize but it can ensure the maximum fund raising for the charity. Most people go to concert to enjoy live music with near and dear ones. Getting the chance to hear live songs from favorite singers is another motivation factor for many to buy ticket of a concert. Apart from good musician, the most important factor to make a concert successful is the place where it will be held. It is one of the crucial decisions an event planner has to take. Choosing the venue is not just picking one randomly from available options. It has to be appropriate for the event. In order to picking the suitable place for the event, a planner needs to consider following factors:

Type of event

The first thing to taken into consideration before selecting the event place is the type of event going to be organized. For example: themed party, business meetings, get-together such events can be organized at a close door place. For press conference, music concert, art show the venue requirement will not be the same. The atmosphere, lighting, seating arrangement, technical facilities, security should be appropriate for the event.

Target Audience

Which venue will be appropriate also depends on the target audience’s choice, preference, personality, background, affordability. Here the young and energetic music lovers who also happen to have a good heart to contribute for good cause are the targeted people. Keeping their affordability and preference in consideration, the place should be affordable. As music itself creates noise either the venue should be open air or spacious enough to absorb the noise. The seating arrangement should be in a way that attendees can enjoy their time dancing with excitement. It is also important to estimate the possible number of audience before deciding the venue. The venue needs to be able to accommodate extra chair, table and equipment if needed.


Before deciding the venue, an event planner need to make sure that the place is easily accessible to the majority of audience. The transportation to the place should be easy, available, less time consuming. Choosing the most accessible venue will ensure the higher number of response from audience. Based on mentioned factors, Hyde Park at London seems appropriate as a venue for organizing concert. It is an open place where a good number of viewers can be accommodated. As it is a park, it can be decorate nicely to create a suitable cozy environment required for music program. The location is also at the center of the city where most people can easily come and visit since the transportation route is strong. Hyde Park has also a long history of hosting numerous rallies and marches and charitable events. For hosting an event like fund raising concert Hyde Park has a significance to make.

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