Hospitality Case Study

Introduction

While communicating to all staff to provide details of the event and any follow-up required from them, one will use the Internet through web pages since data posted to a webpage allows immediate access by everyone in the organization. In addition, I will also use networking, which will enable me to write to the company that ran the event last year and has been chosen again to coordinate the event, requesting further information on the types of activities and seeking information and assistance. Networking also facilitates collaboration on documents and reports, making communication easier and elevating it to a computer-generated partnership. Moreover, I will use wireless communication to send invitations to the residents so they can attend the morning tea, utilizing the company's network to send memos to them.

Document Format and Design

I will use the block format layout in writing each document, where all the information is justified on the left-hand side. To ensure that my letter is easy to read, as required by the organization, I will use Times New Roman or 12-point Arial. Additionally, I will ensure that the page margins are 1 inch to give the letter a professional look, as required by the organization. I will apply the alignment design principle to create an ordered design by eliminating the disorganized effect caused by randomly placed items, ensuring that the design is consistent with requirements. Furthermore, I will align elements that are not close to each other, providing an invisible connection between them.

Discussion and Clarification

If I were to discuss and clarify this with the person who requested this document, I would do so before handing over the documents. The discussion may include the type of technology and software applications used, the layout and style chosen, and how the layout style aligns with the organization's requirements. Additionally, we would discuss how basic principles were applied to ensure that the design meets the requirements.

File and Record Management

The types of files and records I would need to open include: master files and records, history files and records, backup files and records, audit files and records, work files and records, and transaction files and records. The process of opening these files and records will be as follows: First, I will open the work files and records to enable the processing of business data, then the master files and records, which contain information usually updated based on current transactions. Next, the audit files and records ensure all computer procedures are followed, then the transaction files and records that keep records related to running the business, followed by the backup files and records providing copies in case of loss or damage, and finally, the history files and records used for referring to past business information.

Document Design for Efficient Information Entry

The ways in which I will design the documents to ensure efficient information entry include Top-down design and Bottom-up design. Functions used to ensure consistency in design and layout are: using the same font size and font color for all document headlines, placing page numbers in the same location on each page, and employing a uniform method for paragraph spacing.

Input Devices and Style Checks

The input devices needed to develop my document include: a keyboard with numbers, the alphabet, and symbols commonly used, stylesheets for consistency in color, font style, indents, and grids to ensure consistent placement of page numbers, footers, headers, and other elements. The aspects of style and layout that need manual checking should meet the following requirements: adherence to the organization's basic design principle, proofreading for consistency in design and layout before the final result, and reviewing formatting and style usage in the document.

Meeting Project Timelines

Techniques to meet the designated timeline include: clearly understanding client expectations before starting the project, developing a plan outlining project needs, working according to the plan, verifying alignment with the project plan, and designing a working methodology to adhere to the project plan. To prevent data loss, documents should be stored as soft copies, requiring password protection to minimize accessibility. When facing basic difficulties, first accept the challenge instead of dismissing it, take action to address the problem, evaluate facts to prepare for the problem, consider available resources to solve the challenge, and communicate issues to mentors who can assist in problem-solving.

Proofreading and Document Naming

Methods of proofreading a document include: taking time to proofread visually, checking for one problem at a time, reviewing facts, names, and figures for accuracy, and using spell checkers to catch potential errors. The document will be named after the project and stored in a private drive until sharing. While proofreading, any identified mistakes will be corrected using a spelling grammar checker. Finally, documents will be printed using methods such as shipping providers, copy and print shops, public university libraries, and online printing services.

References

Author, A. A. (Year of Publication). Title of work: Capital letter also for subtitle. Publisher.

Author, B. B. (Year of Publication). Title of work: Capital letter also for subtitle. Publisher.