Real-life Database Examples

A typical database for a company that sells building materials might be arranged as follows: The company must have at least one customer. Each customer in the database is assigned one or more addresses, one or more contact phones, and a default salesperson who is the liaison between the customer and the company. The company sells a variety of products. Each product has a price, a description, and some other characteristics. Orders can be placed for one or more product at a time. Each product logically forms an order line. When an order is complete it can be shipped and then invoiced. Invoice number and shipment number are populated automatically in the database and can not be changed by users. Each order has a status assigned to it: COMPLETE, SHIPPED, INVOICED, and so on. The database also contains specific shipment information (bill of lading number, number of boxes shipped, dates, and so on).

Usually one shipment contains one order, but the database is designed in such a way that one order can be distributed between more than one shipment, as well as one shipment can contain more than one order. Some constraints also exist in the database. For example, some fields cannot be empty, and some other fields can contain only certain types of information. You already know that a database is a multiuser environment by definition. It's a common practice to group users according to the functions they perform and security levels they are entitled to. The order management system described here could have three different user groups: Sales department clerks' function is to enter or modify order and customer information; shipping department employees create and update shipment data; warehouse supervisors handle products. In addition, all three user groups view diverse database information under different angles, using reports and ad-hoc queries. We'll use this database, which we'll call ACME, throughout this book for examples and exercises.

ACME database is a simplified version of a real production database. It has only 13 tables, and the real one would easily have over a hundred. Cross-References See Appendix B (The ACME Sample Database) and Appendix F (Installing ACME Database) for more detailed descriptions of the database and installation instructions. Health care provider database A health provider company has multiple offices in many different states. Many doctors work for the company, and each doctor takes care of multiple patients. Some doctors just work in one office, and others work in different offices on different days. The database keeps information about each doctor, such as name, address, contact phones, area of specialization, and so on. Each patient can be assigned to one or more doctors. Specific patient information is also kept in the database (name, address, phones, health record number, date of birth, history of appointments, prescriptions, blood tests, diagnoses, etc.). Customers can schedule and cancel appointments and order prescription drugs either over the phone or using the company Web site. Some restrictions apply — for example, to see a specialist, the patient needs an approval from his/her primary physician; to order a prescription the patient should have at least one valid refill left, and so on. Now, what are the main database user groups? Patients should be able to access the database using a Web browser to order prescriptions and make appointments. This is all that patients may do in the database. Doctors and nurses can browse information about their patients, write and renew prescriptions, schedule blood tests and X-Rays, and so on.

Administrative staff (receptionists, pharmacy assistants) can schedule appointments for patients, fill prescriptions, and run specific reports. Again, in real life this database would be far more complicated and would have many more business rules, but our main goal now is just to give a general idea what kind of information a database could contain. The health provider and order management system databases are both examples of a typical hybrid database (though the former is probably closer to an OLTP). Scientific database A database for genome research and related research areas in molecular and cellular biology can be a good example of a scientific database. It contains gene catalogs for completely sequenced genomes and some partial genomes, genome maps and organism information, and data about sequence similarities among all known genes in all organisms in the database. It also contains information on molecular interaction networks in the cell and chemical compounds and reactions. This database has just one user group — all researchers have the same access to all the information. This is an example of a data warehouse.

Nonprofit organization database A database of an antique automobile club can be pretty simple. Also, such an organization would not typically have too many members, so the database is not going to be very large. You need to store members' personal information such as address, phone number, area of interest, and so on. The database might also contain the information about the autos (brand, year, color, condition, etc.). Autos are tied to their owners (members of the club). Each member can have one or more vehicles, and a vehicle can be owned by just one member. The database would only have a few users — possibly, the chairman of the club, an assistant, and a secretary. The last two examples are not business-critical databases and don't have to be implemented on expensive enterprise software. The data still have to be kept safely and should not be lost, but in case of, let's say, hardware failure it probably can wait a day or two before the database is restored from a backup.

So, the use of a free database, like mySQL, PostgreSQL, or even nonrelational Posgres is appropriate. Another good choice might be MS Access, which is a part of Microsoft Office Tools; if you bought MS Office just because you want to use Word and Excel, you should be aware that you've got a free relational database as well. (MS Access works well with up to 15 users.)