The Discussion of The Way of Seminar Preparation

A seminar is a way for someone to transfer the ideas and strategies he / she has learned on to colleagues. Teaching, for example, a graduate course like Agricultural and Biosystems Engineering may not be possible for future engineers to their chosen profession, but they would be able to fulfill large numbers of people by conducting seminars in various circumstances. Using technological advance mechanizations and farming methods will solve the current problems.

There are number of different ways of explaining things to people, and people learn things differently. In some cases, a technical seminar has some advantages and some disadvantages too, mostly the lack of time it offers, which can make it a good choice. Having a seminar is to paying attention to all process stages. There are three steps of a seminar: planning, preparation, and implementation.

Planning

Ultimately, planning a seminar means determining what you want to do to guide the participants through experience, and what you hope they will learn from it. There are a variety of considerations:

• Topic/ Theme. The seminar should address an issue or concern which will stimulate the interest of the participants. The topics must be “eye-catchy” to attract participants to join the seminar. No matter how collaborative and participatory the seminar will be, you still have a good command of what you're presenting. It doesn't mean you've got to know absolutely everything about the subject, but you have to understand it well enough so that you can help participants fit it into the context of their own jobs and lives.
• Audience. Audience is important in the event, who will actually be part of the seminar. Understanding them and their desires will help the presenter to decide what to do and how to do it. If you are presenting for a particular group, you can be able to find out from the participants what their experience has been taken and what they want from the seminar. In the other hand, if you propose what seems to be a solution to a complicated problem, they may be biased in your favor too. If you can present something new to be considered by the participants, you've done your job more than well.
• Speaker. The speaker should be suitable for the chosen subject. The speaker should ideally be those who are in the field of agriculture or some well-known agricultural and biosystems engineer or agriculturist. The speaker should be someone who academically or professionally that have a knowledge of the topics chosen. The topics of the speaker should be able to arouse the curiosity and interest of the audience, that contributes the succession of the seminar.
• Duration of time or event. Consider the available time of the speaker or audience. It is important that the time available matches the goal of the seminar. Seminars can range from an hour or less,this means not only planning your presentation to properly fill the time, but also matching the amount of material you are going to cover to the time available.
• Budget. One of the most important aspects of seminar. Funding is an integral part of any event like seminar. Project the costs needed for hosting and determine how much you need to cover everything. Allocate the fund for the event and don’t overestimate or underestimate the costs for planning and preparing the seminar. To lessen the expenses, you might require the participants to pay for the registration fee to be used for refreshments and other necessities of the event. It's wiser to have an extra fund to address the problems that might arise during the event.

Preparation

Planning is about delivering the seminar itself; preparation is about operations, ensuring you have the actual things and equipment you need to make the seminar a success. That means both putting together the materials you will need to use and getting the information you need to do the best job you can.

• Venue. Select a suitable venue for the seminar. The venue should be able to comfortably accommodate the number of attendees when taking into considerations of the needs of the speaker, location suitability, service level, ambience of the venue, and the budget. The seminar also performed in school like DMMMSU to reduce the expenses. The use of the school’s facilities and equipment is a big help in the event.
• Food. It can provide or encourage the audience to relaxed and maintain the interest in listening the topic by removing the need to worry about being hungry or thirsty.
• Equipment and Materials. Gather the materials needed for presentation like microphones, projector, audio and video systems. Make a powerpoint presentation to accompany the speech of speaker. Handouts and binders with details as attractive and interesting to the participants that would cover an excellent addition.

Implementation

The process where the actual conducting of the seminar is performed. There is an introduction, that covers the period from when the audience need to register and walks into the venue to when the facilitator officially welcome all participants to the seminar and introduces the speaker and gives an insight background; the content of the workshop includes presentation and activities; and closure involves review, reflection, and evaluation. Evaluation is an important aspect of the seminar providing the speaker and facilitator with clear feedback. And evaluations allow the participants to reflect upon the seminar. Feedbacks and suggestions will be considered in the planning of future seminars.

In conclusion, it can be noted that any seminar requires certain stages of preparation. Quality training will guarantee a higher level of interest of the audience, and hence a good result of the work.