Time Management Theory: Some Techniques I Find Effective

Deciding to present an approach to planning and managing many tasks at the same time, several questions arose in my mind in this topic. What, according to professional records, is the essence of time management? What time management theory presents the most effective techniques and methods for managing important tasks? Why are few successful in implementing the strategy? He is also wondering how to implement more, but definitely lower cost of energy, and above all time.

I managed to find an interesting entry in this topic in netography, namely, 'The need to plan team activities is theoretically recognized by most people, but in practice it is often overlooked. The arguments of planning opponents are usually based on the recognition that the project is dealing with a huge number of factors unknown, unpredictable, impossible to determine and plan at first. To a large extent this is indeed the case, because the project - by definition - is a unique, innovative and creative activity, as opposed to routine operations. However, it absolutely does not follow that planning is superfluous'. Therefore, following the path, starting from a lack of productivity, and ending with the creation of an appropriate time management system, a number of ways of properly coping with some circumstances were tested. In my opinion, various methods deserve full attention, enabling adequate efficient time and task management.

Three Methods I Have Chosen for Improving My Time Management

MPM is on my list, among others. I would like to point out that this is a method of representation and optimization of broadly understood strictly project tasks. I consider it really half of the way between the Gantt chart and the so-called PERT representation. It allows you to properly prioritize a large number of tasks, primarily taking into account the various restrictions of the previous length, which aims to combine several tasks at the same time. The key goal of creating the presented method is to reduce the complexity of the Gantt chart. It aims to take into account the relationship between the numerous tasks, which includes priority and inheritance.

I do not forget about the evolution of these restrictions in a timely manner. This results in the fact that, nowadays, we can easily be overwhelmed by information, people and tasks that sometimes take control of us. It is this feeling of overwhelming, the feeling that we cannot cope with many tasks or situations at one time, leads to chronic stress and fatigue. However, there is a way in which we can regain control of our lives. The secret is to learn easy but effective time management skills. ' I believe that the biggest advantage of the presented MPM method is the reduction of time necessary for the implementation of the selected project. It only includes planning and deadlines or delays. However, this does not apply to budget or resource management. At this moment, the question arose as to why this is happening. It turns out that the answer in this regard is quite simple. Namely, it is by precisely describing the relationships between specific tasks that MPM also optimizes the specific speed of the process at the same time, also ensuring a fully graphical representation in the form of a network.

When finishing describing MPM, we must bear in mind that it is by means of numerous information that they are fully associated with an identical operation under a properly assigned node. This undoubtedly facilitates the reliable identification of the so-called critical path. This is done by means of an extremely easy identification of the broadly understood critical MPM path, which was created to determine the lower limit of time necessary to carry out the created project. In addition, this method makes it possible to set deadlines for varied tasks strictly focused on the project that can ensure that the said lower time limit is properly respected. In my opinion, another method that deserves close attention is Pareto Principle. From many entries it can be concluded that this principle presents several phenomena in the field of economics and management. According to her, 20% of the surveyed objects are closely related to less than 80% of specific resources. Interestingly, it turns out that this principle 80 out of 20 formulated from scratch American theoretician in the field of management Joseph Juran. Its detailed name, however, comes from the Italian economist and sociologist Vilfred Paret. He dealt in detail with the issue of rather uneven wealth-oriented distribution.

However, we should remember that 'Closing the project is to ensure the completion of the project in a methodical and orderly manner. As part of the project closure process, we will find five steps: preparation of the planned closure, preparation of the unplanned closure, delivery of products, project evaluation, commissioning of project closure'.

Returning to our second method, it is worth showing that the ABC classification has become a modification of the Pareta principle. According to it, properly analyzed cases can therefore be divided into three groups, but not into two as in relation to the Paret classification. Therefore, the Paret principle I present above all means the overall existence in a proper distribution of a properly directed feature of an extremely strong, primarily statistical concentration, appropriately measured, for example, by the so-called Gini index.

The third method included stephen covey's time management matrix. In this connection, I note that proper time management does not mean, however, that you have to do a list of things to do and do things systematically. According to this method, we should be aware that, above all, it means, among other things, the right planning skills and setting numerous priorities. Performance is also noteworthy. Another curiosity turns out to be that Covey himself said that time management is in no way just about organizing tasks. He thought it was just a way of life. It results in the fact that time management undoubtedly plays an important role in our well-being. Opting for this approach means better planning, prioritizing activities, delegating activities and controlling the environment. It also follows that a given entity that manages its time properly does not become the person who receives much more of it. The monograph's record shows that 'Professional knowledge in the field of project management consists of three problem areas: functional project management, covering project problems and ways of solving them, institutional project management, including problems of organizing project activities and ways of solving them, and personal management projects, covering problems of selection and cooperation of project participants and ways to solve them'.

Final Personal Thoughts

The methods presented above result in the fact that they are the most valuable and are in the group of those - the most proven techniques. Thanks to this, overall time management is simple and pleasant. Under no circumstances should you use all of the time management methods indicated. In my opinion, I would like to confirm that 'One of the basic duties of a management member is to anticipate the future and pave the way for success. This often requires concentration, in isolation from the subsequent meetings. Many senior managers with whom I run coaching have two hours of free time during the week, provided they plan it in advance'.