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The Bureaucratic Management Theory is the structure and administrative process of an organization which is a formal management system. Bureaucracy has the rules and regulations, processes, procedures and patterns that are created to maintain efficiency and effectiveness. It is often referring to a government structure or large-scale organizations. The Bureaucratic Management Theory was developed by Max Weber that contains two important elements which can help a government to achieve its goal; such as 1) Structuring organizations into hierarchy and 2) Creating rules for fair decision making. Each element helps organizations to accomplish its objective. Main focus of Weber’s theory is hierarchical structure. He concentrates on separating organization into hierarchies and; setting up strong lines of power and control. He suggests that organization should create a broad and specific rules to do tasks. According to Warwick (1975) and McNamra (2010), Max Weber believes that the workers should honor the right of the managers to coordinate activities managed by the organizational rules and regulations.
Weber’s Bureaucratic Management Theory also have a weakness and do not always work all the time. The following are the cons of Bureaucratic Management: The strict rules and regulations – Due to formalities and rules in bureaucratic organization that are needed to be followed all the time, there will be a delay in decision making and communication will also be slow. A lot of time can be wasted because bureaucracy involves in a great amount of paperwork. Along these lines, bureaucratic management is not suitable for business associations yet it may be suitable for government organizations. Because of this strict regulations and rules, it is not useful when there is unexpected situation arise. Less opportunity to act within bureaucracy – Since there is a less freedom to act or to make free choices, workers tend to venture outside of those rules or laws without permission which may leads them into facing consequences such as job termination or even imprisonment. There will be less opportunity for a worker to make actions and stand for themselves due to specific limitations.
It can hamper achievement of results in time – Critics are contending that with the specific steps needed to carry out tasks and the need to follow a chain of command proceed, lots of time can be wasted if choice and solution are needed immediately. For instance, if a government is controlled by bureaucrats, there is a level of leadership, a certain decision like military defense can result to negative outcomes since an action cannot be done without different identities or authorities in the hierarchy. According to proponents, this makes the procedure to be slow. Poor Relations with Employee – The relationship among the employees is important for every organization. Employees must respect one another and be there whenever they are needed. If the employees do not have a good relationship among themselves, problems can be created within the working environment and their performance will decrease eventually. If employees have a fight with each other, the coordination turns into worry. Employees must be in a positive relationship with each other for them to give their very best at work and remain motivated (Juneja, n. d.). For instance, a long-time worker has a family factor that requires her to take a temporarily day off to spend more time at home. But if the manager rejects her request, the worker will feel offended. After her many years of loyal service, the company is still not being considerate. Other than that, if the manager being considerate to understand her important needs, the worker would be thankful.
The work of Weber of The Management Theory is still used in many organizations nowadays. It is generally applied for most large organizations such as armed forces, hospitals, schools and so forth. A bureaucracy structure may be viewed as ineffective by commentators however there are also valid arguments set by supporters. The advantages and disadvantages of bureaucracy demonstrate that well organized environment can improve efficiencies and diminish boundaries that could limit production. A bureaucracy that is not organized well can be inefficient and cost more in time consuming. If the flaws can be managed well and the rule expansions are limited to necessary security needs, it is powerful framework and an effective system that corporations and governments can use each day. Different countries run well with bureaucrats however there are also obvious flaws inside the structure which make other people to make critics about it. In any case, the reality still remains, bureaucracy remains to be exist.
The Bureaucratic Management is recommended due to its organized system of ranking. In order to improve, being more considerate is one way of ensuring that the employee to have their rights by allowing them to have excuses to go out of office with reasonable grounds. Instead of choosing based on qualification alone, skills and ability should be taken into account in assessing and electing an employee. Arrangement of contract between employers and employees would assure that the working environment is based on guarantee in trustworthiness. Rewarding towards an outstanding marginal product from the workers will be given by increasing their wages for such achievement done and responsibility fulfillment. In addition, the wages should be paid to prevent the workers from leaving the government or company or agency if better chances emerge elsewhere.
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