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Study on Online Job Portal Project for Kenya

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Study on Online Job Portal Project for Kenya essay

Online job portal project is aimed at developing or building an online search Portal for jobs application for job seekers. The system project is an online web application which can be accessed anywhere only with proper login provided. The system will be used as an Online Job Portal for job seekers. Job Seekers should be able to login and upload their Curriculum Vitae(CV). Companies and organizations may also login and access or search any information uploaded by Job searchers.

Background of the Study

The quality of people hired for a specific job is usually the key issue when measuring the effectiveness of the employment.However,in certain circumstances the speed of hiring is also an issue and also contribute to quality hiring.The job recruitment or hiring employees process in the past years was based on advertsisments in the newspapers and have a panel on the appointed day to interview applicants.

The traditional hiring of employees starts with the processing of application forms,describe the job for each position,verify application forms and lastly evaluate the best person for the job.The whole process from advertsment to hiring a quality applicant takes a lot of time, effort and also has more weaknesses.The advertisement itself is costly especially when done through print media(newspapers) therefore the publication of the job adverts will only last for a very short time and in that case few people will have seen the job vacancy.Morever,submission of the application form require physical presence of the applicant to hand it over and this could be inconvenience most applicants due to the fact that we belong to different geological locations in country. Thus, the traditional recruitment process is not be the best in today’s competitive job market.

The rationale of a hiring process is to stretch out to potential employees and bring out the specific kind of required skills and experiences in the field organization.The question here is how this could be made efficient and possible. This question or problem can be solved by an online job portal system which is set to transform the way in which companies and other employers recruit their employees. Online job portal system is fundamental in removal of paper works and introduction of workflow systems that connect job seekers and employers and also stores data in reliable databases.

At a very low cost, the Internet offers employers and job searchers access to detailed and up-to-date information about job searchers and job vacancies in different locations around the world”. In this case, companies can therefore commit themselves to equal opportunities as job providers and can generate new and qualified employees.Kenya is a developing country and so is the change in technology.Due to this change in technology job recruitment must also change because the use of the internet is also frequent then developing an online job portal will be of great impact to job seekers and employers.

The system will be reliable because most Kenyans are ever using the internet for browsing and entertainment.The online job portal will use the internet to advertise and find best people for jobs.The system is to be used by employers to improve efficiency in employment sector and it will provide jobs catalog and information to members or users and help them decide on which jobs to apply.

Problem Statement

In Kenya employment has been made manual in the past many years upto this current situation where everything has totally changed due to technological changes The traditional mode of employement takes a lot of steps from advertisement,application,verify application and conduct interviews therefore consuming a lot of time.In the current Kenya where technology is also advancing most job recruitment process has abit changed though some problems still occur.Most companies have developed websites where they advertise their jobs and still go back to traditional way where application form is downloaded and filled then submitted to the company for further verification then be called afterwards for the job.The problems with this current system include the following;

  1. It is not easy for the job seeker to apply for a specific job he/she needs because the job description sometimes does not cover up everything.
  2. It is expensive for the job seeker to submit the application form in person to the company.
  3. In some cases it might not be efficient because not everybody is conversant with company websites that exist therefore only few applicants can read the post and apply for the job.
  4. Paperwork still exists as the application form is downloaded instead of being submitted online.
  5. Their is no chance of uploading Curriculum Vitae (CV) and also the members cannot update their profile.

All the above mentioned problems can be solved with the development of the web portal where job seekers can create their accounts,upload their Curriculum Vitae (CV) ,apply jobs online,update their profile regularly and wait for a reply.Moreover,the job seeker has a chance to apply the best job that suits his/her specific job skills.The job portal will also help job seekers who don’t know various companies and other employers unlike in the current system where websites are used where few people are aware of the existing company.


The online job portal will allow job seekers to apply for jobs at their comfort from any part of the world using internet connection.Loss of data will reduce due to an application database that will be provided.Many people will be helped in job application due to user friendliness of the portal.The portal will be a solution to many who were in need of their dream jobs because they will search for it online and be able to apply online too.

In this online portal, there is no payment therefore free registration.Banners for advertisement on this portal are not allowed.This system can run on windows and also can be accessed by use of mobile phones.It is supported in MYSQL database and data security is provided.It is operated in English language.

Aims and Objectives


To come up with a more user friendly, cheap, convenient and available job portal system in Kenya. This will make the employment process easier .


The project objectives include the following

  • To develop a user friendly job portal application interface.
  • To develop an online search portal for job seekers.
  • To facilitate the company to search for the best candidate available.
  • To buid a system that will act as a link connecting job portal application and other websites

This chapter will focus on literature review and background of the study of the system.It helps to identify the problems that exist in the existing systems and also it provides the best approach to achieve the objectives.It will deal with comparison between portal and existing system.Online job portal system is a kind of e-recruitement system that allows users or the job seekers and companies to apply jobs and post jobs online respectively. Online job portal is a web based recruitment system that can be defined as recruiting process which is conducted through web-based tools, for instance, a firm’s corporate intranet or its public internet. This recruitment process through the online job portal can also be termed as e-recruitment, internet recruitment or online recruitment (M Kerrin, 2003).Visiting various websites and applying for jobs is much tiresome because they require a lot of extra effort. It takes a lot of time to know and learn about a company, the requirements the company wants for a position and also their qualifications. In most cases, the only way to look up for jobs is through websites or employee referrals. This idea motivated me to develop a system where time and efforts are saved because the job post will tell the job seeker where the company is located and may be learn more.

Overview of Online Job Portal

Internet has began to become a popular advantage to most organizations and companies. Many companies have designed websites to be used to advertise their jobs. It came to my realization that a portal can be far better to use in job advertisement than websites because a portal can be a gateway to access website information whereas a website just displays online content.

A portal enhances functionality and flexibility to cater for various classes of users.Many companies have realized the need to change employment or recruitment process in order to cope up with the increasingly changing technology and the large number of job seekers.(Midiwo,2015).

The internet therefore has become a popular way to recruit people.The Human Resource Information System(HRIS) is a system which has been used previously to manage employees.The efficiency and effectiveness of the Human Resource Information System enables staff to format their profile,their strengths and weaknesses(Rawat,2010).When such like a system is used it is easy to have the quality personnel in the right place.It is clear that from a HRIS more advancements can be made so that recruitment process is done online and from their the user will continue updating his/her resumes online even after employment and companies be in a position to download the resumes.

A well developed web-based portal is a top cost reducing strategy to be applied or used by organizations because efficiency is improved within the organization (Kemei,2016).With cloud computing, it is easy to maintain data and applications using remote servers and the internet (Anitha and Aruna,2013).

New technology is currently changing the way we carry out business everyday i.e,the way we isolate,recruit and hire or employ the best candidates/applicants.Traditionally it was all about paper resumes,newspaper advertisement, television or radio advertisement and traditional sit-down interviews.

Current Trends in Job Recruitment

Social Media

Social media sites become most popular in 2014 and they have been currently in employing people.Social media sites facilitates the development of personal relationships for hiring ,networking and employee referrals. This sites include Linked In, Facebook, WhatsApp, twitter etc (KR Wanjiku,2015).With millions of people using social media sites, the large fragment that is available for talent acquisition is so attractive for any known human resource department to pay no attention to (Pfieffelmann,2010). The supremacy of social media is a very prosperous interactive waterway for personalizing and contextualizing the communication at individual level (Dutta D, 2014).

Job seekers have are using the internet to make themselves a commodity on Amazon to make campaigns for their future jobs.The known employers will then scoop the person up from Amazon because they display what they can bring the application process.

A story in (USA TODAY) says,some companies are now taking to the twitter sphere to find employees.They use Twesumes which refer to a condensed 140 character resume spread on twitter.The companies use twitter to publicize their job vacancies and positions with links to their sites and hashtags.

Corprate Websites

Corporate web sites refer to an employer’s own website. Most of the organizations and companies use website to reduce recruitment costs as well as improve the competence of the recruitment process (Pfieffelmann, 2010).Companies and other employment agencies use the corporate websites to endorse their product, their name and offer a better service to applicants. According to (Parry and Tyson, 2008),its clear that corporate websites cannot be used successfully to hire employees in campanies that are not known well except that a company implements other advertising channels like print media to direct people to their site.

Companies in Kenya must realize the efficiency and competitive nature of the global economy with relation to online recruitment.(Kumar,2012) argues that an organization that does not use any system consumes a lot of time to update and retrieve employee information.A web based portal can be used easily in updating and retrieving employee data and information.

It saves employers hours of going through many applications and sorting them because only qualified applicants can apply for a specific job.(Rietsema,2015).Posting a job on the online portal costs nothing as compared to advertising on print media therefore online recruitment is cost effective.

The process of recruitment becomes quick simply because a job can be posted in the morning and by the end of the day applicants are found and interviewed.

Some candidates and companies cannot be confident with the security of an online application. Sometimes the online application operates slowly and lose information during submission.


From the reviews above I came into conclusion that an online job portal may be used to incorporate all the technologies and trends in recruitment process.There are also more challenges in developing online recruitment sites.

System development methodology is an organized way of solving a problem. In software development ,there are several methodologies also called software engineering models which are used in solving problems.They include;

The model that I will basically follow is the waterfall model. In the waterfall model the sequence of activities performed in a software development include;

  • Requirement Analysis
  • Project Planning
  • System design
  • Detail design
  • Coding
  • Unit testing
  • System integration & testing

Following is a diagrammatic representation of different phases of waterfall model. I will choose to use waterfall model due to the following benefits.

Advantages of waterfall model:

  • It is easy to manage due to manage because each phase has specific deliverables and a review process.
  • Phases are processed and completed one at a time.The phases do not overlap.
  • Works well for smaller projects where requirements are very well understood.My project requirements are well understood.
  • Simple and easy to understand and use.

Prototyping is a modelling technique used for providing a reduced functionality of a software system early in its stage. It consists four phases namely;

  1. Requirements Planning phase –It combines elements of the system planning and systems analysis phases of the Systems Development Life Cycle (SDLC).
  2. User design phase – In this phase, users interact with systems analysts and develop models and prototypes that represent all system processes, inputs, and outputs.This phase is a continuous interactive process which enables users to modify,understand, and eventually approve a working model of the system that meets their needs.
  3. Construction phase – This phase focuses on program and application development task. The tasks include programming and application development, coding, unit-integration and system testing.
  4. Cutover phase – Cutover phase includes testing, changeover to the new system, and user training.

Prototyping model will be applied in my online job portal development because it has very few phases of development and also it is easy to meet user needs as they interact with the system.


  1. Anitha, J,& Aruna,M.”Adoption of Human Resource Information System in Oganisations. SDMIMD journal of managemnet, 2013.
  2. Dutta,D.”Tweet Your Tune-social media,the new Pied Piper in Talent Acquisition.The journal for Decision Makers. 2014.
  3. E Kemei.”THE INFLUENCE OF HUMAN RESOURCE. nairobi, 2016. Holm, AB. German
    Journal of Human Resource, 2012.
  4. J J midiwo”International journal of Human Resource. 2015.
  5. Kumar, R.”Human Resource Management System:An innovative Strategy for Human Resource
    Management. 2012.
  6. . M Kerrin, P Kettley. Employment Studies. 2003.
  7. Pfieffelmann, B,Wagner,S.H,&Libkuman. Recruiting on corprate websites:Perceptions of
    fit and attraction. 2010.
  8. Rietsema,D. 6 Ways HRIS Helps With Employee Empowerment.Employee relations,HRIS. 2015.

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